--- title: "Event Printing | Conference & Guest Cloud Print" description: "Fast, temporary cloud printing for events and conferences. Guests print from any device instantly." type: article version: 1 version_id: "8876b48b-99b9-49fd-aa11-04ed4dcd729d" generated_at: "2026-05-19T08:22:17.066Z" language: en reading_time: "10 min" word_count: 1845 keywords: ["Event Printing", "Conference & Guest Cloud Print", "One Experience Across Campus", "Frequently Asked Questions"] url: "https://www.ezeep.com/use-cases/event-conference-printing" --- # Event Printing | Conference & Guest Cloud Print > Fast, temporary cloud printing for events and conferences. Guests print from any device instantly. ## Key Takeaways - Why Event Printing Still Creates Chaos - Event Printing That Works on Any Device, Without Any Setup - Attendees Print from Their Own Devices - Set Up Print Stations in Minutes - Control Access and Auto-Remove Attendees ## Contents - [Why Event Printing Still Creates Chaos](#why-event-printing-still-creates-chaos) - [Event Printing That Works on Any Device, Without Any Setup](#event-printing-that-works-on-any-device-without-any-setup) - [Attendees Print from Their Own Devices](#attendees-print-from-their-own-devices) - [Set Up Print Stations in Minutes](#set-up-print-stations-in-minutes) - [Control Access and Auto-Remove Attendees](#control-access-and-auto-remove-attendees) - [Track Costs and Invoice in Real Time](#track-costs-and-invoice-in-real-time) - [Keep Conference Documents Secure](#keep-conference-documents-secure) - [Less Infrastructure. More Calm.](#less-infrastructure-more-calm) - [One Experience Across Campus](#one-experience-across-campus) - [Permissions That Actually Make Sense](#permissions-that-actually-make-sense) - [Temporary Access, Without Temporary Chaos](#temporary-access-without-temporary-chaos) - [Confidential Pages Stay With The Right Person](#confidential-pages-stay-with-the-right-person) - [Visibility Finance Can Actually Use](#visibility-finance-can-actually-use) - [Cost Recovery Without The Busywork](#cost-recovery-without-the-busywork) - [Built for Event Organizers, Planners, and Venues](#built-for-event-organizers-planners-and-venues) - [Trusted at the World's Largest Events](#trusted-at-the-world-s-largest-events) - [How Event Printing Works with ezeep](#how-event-printing-works-with-ezeep) - [Portable Print Infrastructure for Any Venue](#portable-print-infrastructure-for-any-venue) - [Frequently Asked Questions](#frequently-asked-questions) - [Make Printing the Easiest Part of Your Next Event](#make-printing-the-easiest-part-of-your-next-event) # Cloud Printing for Events and Conferences Give attendees fast, secure printing from their own devices without installing anything. ezeep sets up in minutes, scales from workshops to global summits, and cleans up automatically when the event ends. One less thing for your team to manage on-site. [Contact Us](https://www.ezeep.com/contact?hsLang=en)[Watch a Demo](https://www.ezeep.com/demo?hsLang=en) [](https://www.staples.com) [](https://www.appliedsystems.com) [](https://www.thomsons.com) [](https://www.brooksrunning.com) [](https://comunal.co) [](https://cypresshealthpartners.com) [](https://www.elliman.com) [](https://www.serendipitylabs.com) [](https://www.ncsu.edu) [](https://www.staples.com) [](https://www.appliedsystems.com) [](https://www.thomsons.com) [](https://www.brooksrunning.com) [](https://comunal.co) [](https://cypresshealthpartners.com) [](https://www.elliman.com) [](https://www.serendipitylabs.com) [](https://www.ncsu.edu) [](https://www.staples.com) [](https://www.appliedsystems.com) [](https://www.thomsons.com) [](https://www.brooksrunning.com) [](https://comunal.co) [](https://cypresshealthpartners.com) [](https://www.elliman.com) [](https://www.serendipitylabs.com) [](https://www.ncsu.edu) [](https://www.staples.com) [](https://www.appliedsystems.com) Event Printing Problem ## Why Event Printing Still Creates Chaos Events move fast. Attendees need to print tickets, schedules, agreements, and working documents from their own devices, and traditional printing can't keep up with temporary, high-volume environments. ### Thousands of Devices, Zero IT Control Attendees bring laptops, tablets, and phones across every operating system. Installing drivers or configuring printers on personal devices isn't realistic, and a single shared PC behind a registration desk creates bottlenecks the moment things get busy. ### Temporary Venues, Unreliable Networks Conference WiFi is shared across thousands of devices, often firewalled, and managed by the venue. Any printing setup that depends on local network discovery or direct device-to-printer connections is one network hiccup away from failing. #### No Visibility Into Print Costs or Usage When sponsors and exhibitors need invoicing, or when budgets need tracking in real time, most event printing setups offer no reporting at all. You find out what happened after the event is over, if you find out at all. How ezeep Makes It Work ## Event Printing That Works on Any Device, Without Any Setup ## Attendees Print from Their Own Devices Participants scan a QR code, connect to event printers in seconds, and print from whatever they brought: laptop, tablet, iOS, Android, Windows, Mac, or Chromebook. No app downloads, driver installs, or staff assistance needed. [See Devices Available Click to See Devices Available](https://www.ezeep.com/use-cases/cross-platform-printing?hsLang=en) ## Set Up Print Stations in Minutes The ezeep Hub connects any printer to the cloud instantly. No print servers, no network configuration, no on-site IT team required. Plug it in, assign it in the dashboard, and the print station is live. [Meet the ezeep Hub Click to Meet the ezeep Hub](https://www.ezeep.com/ezeep-hub?hsLang=en) ## Control Access and Auto-Remove Attendees Decide who can print and for how long. Attendees self-register through a QR code or secure link, and ezeep automatically removes their accounts after a configurable retention period. No manual cleanup or leftover access. [See All Features Click to See All Features](https://www.ezeep.com/features/self-join?hsLang=en) ## Track Costs and Invoice in Real Time See exactly what's being printed, where, and by whom. Our dashboard gives you live reporting on usage, printer status, and costs, so you can stay on budget or invoice sponsors and exhibitors accurately. [Talk to an Expert Click to Talk to an Expert](https://www.ezeep.com/contact?hsLang=en) ## Keep Conference Documents Secure Conference materials often contain sensitive content: draft agreements, financial reports, delegate information. Pull Printing holds jobs until the attendee authenticates at the device, and all print data is encrypted in transit. [Learn About Secure Pull Printing Click to Learn About Secure Pull Printing](https://www.ezeep.com/features/pull-printing?hsLang=en) ## Less Infrastructure. More Calm. Move campus printing to the cloud and reduce the day-to-day maintenance burden. Have fewer patches, fewer queue mysteries, and fewer "it broke overnight" surprises. Server-Free Centralized Less Upkeep ## One Experience Across Campus Support the real education device mix - Chromebooks, MacBooks, Windows laptops, tablets, and phones - across libraries, labs, dorms, and shared printers without special steps per department or "this printer only works on that OS." Campus-Wide Cross-Platform User-Friendly ## Permissions That Actually Make Sense Tie printer visibility and access to identity and groups, so students, staff, faculty, and researchers see the right printers by role, building, and department - all without constant manual adjustments. Role-Based Location-Aware Consistent ## Temporary Access, Without Temporary Chaos Support guest lecturers, visiting scholars, events, and short-term programs with controlled access that doesn't create recurring IT work or one-off setups. Temporary Access Controlled Low Effort ## Confidential Pages Stay With The Right Person Reduce tray exposure in busy shared spaces. Pull Printing helps ensure jobs only release when the user authenticates at the printer with their school ID, helping protect exams, registrar documents, and sensitive student records. Private Release Less Mix-Ups Auditable ## Visibility Finance Can Actually Use Understand usage across departments and locations, support quotas and accountability, and make it easier for busier and finance teams to track print spend without turning IT into the print police.  Measurable Accountable Budget-Friendly ## Cost Recovery Without The Busywork For campuses that charge students to print, ezeepCampus adds Self-Join onboarding and credit-based printing, so students and staff can self-serve while your institution keeps pricing and access under control. Self-Join Credit-Based Accountable - - - - - - - - - - - - - - Who Solution is For ## Built for Event Organizers, Planners, and Venues #### Conferences, Congresses, and Summits Handle thousands of participants across multiple print stations without bottlenecks during peak registration or session changes. Official documents, agreements, and resolutions are available on demand. Conferences, Congresses, and Summits #### Corporate Events, Workshops, and AGMs Printed reports, agendas, participant lists, and voting materials are accessible without creating an IT project around every meeting. Works for board gatherings, team offsites, and seminars alike. Corporate Events, Workshops, and AGMs #### Trade Shows and Exhibitions Exhibitors print product sheets, contracts, and lead capture forms right from their booth. Each exhibitor uses their own devices with shared or dedicated printers, and usage is tracked per exhibitor for billing. Trade Shows and Exhibitions #### Venues and Convention Centers Offer printing as a built-in venue service. Pre-configure ezeep Hubs with your on-site printers and activate them for each event. When the event ends, attendee access is removed automatically while your infrastructure stays ready. Venues and Convention Centers ## Trusted at the World's Largest Events At the UN Climate Conference COP16 in Riyadh, ezeep provided printing for thousands of global delegates across 12 print stations, handling over 10,000 pages while reducing energy use, minimizing paper waste, and offsetting CO2 emissions through our Justdiggit partnership. [Read the COP16 Story](https://www.ezeep.com/customer-stories/sustainable-conference-printing-cop16?hsLang=en) How It Works ## How Event Printing Works with ezeep From setup to teardown, without the chaos. 1 #### Set Up Print Stations Connect preconfigured [ezeep Hubs](/ezeep-hub?hsLang=en) to printers at each print station. The Hub is plug-and-play. Once it's on the network, the printer is live and manageable from the dashboard. 2 #### Attendees Self-Register and Print Participants scan a QR code or follow a secure link to register. Within seconds they can [print from any personal device](/features/self-join?hsLang=en). No software, no drivers, no waiting in line. 3 #### Manage, Monitor, and Wind Down Track print volume and costs in real time from one dashboard. When the event ends, attendee accounts are removed automatically. No manual cleanup required. [See How It Works](https://www.ezeep.com/demo?hsLang=en) Meet ezeep Hub ## Portable Print Infrastructure for Any Venue The ezeep Hub is a compact device that connects printers to the cloud without servers, drivers, or network configuration. Ship them pre-configured to any venue, plug them in, and print stations are live. After the event, pack them up and redeploy at the next one. [Learn More About the ezeep Hub](https://www.ezeep.com/ezeep-hub?hsLang=en) ## Frequently Asked Questions ##### How does event printing work with ezeep? ezeep provides cloud-based event printing through self-service registration and [BYOD support](/use-cases/mobile-byod-printing?hsLang=en). Attendees scan a QR code or follow a secure link to self-register, then print from their own [laptop, tablet, or smartphone](/use-cases/cross-platform-printing?hsLang=en) to any connected printer at the venue. No app downloads, driver installations, or on-site IT support required. The ezeep Hub connects printers to the cloud through a secure outbound connection, so print stations can be deployed in minutes at conferences, trade shows, and corporate events. ##### Can attendees print from their own devices? Yes. Event attendees can print from [mobile with our iOS and Android ezeep Print App](/use-cases/mobile-byod-printing?hsLang=en). Using our [Print Now](/features/print-now?hsLang=en) features in the browser, users can print from their personal laptops and [Chromebooks](/use-cases/chromeos-printing?hsLang=en) without a problem. Any other device they may have is [also covered](/use-cases/cross-platform-printing?hsLang=en). ##### How do you manage attendee access after the event? ezeep's Self-Join feature lets event organizers enable attendee self-registration through a QR code or secure link with no manual account creation required. Administrators set a configurable retention period during setup, and ezeep automatically removes attendee accounts when it expires. There's no manual cleanup at the end of the event, no lingering access for former attendees, and no risk of credentials being reused at future events at the same venue. ##### Can printing costs be tracked and invoiced per event? Yes. The ezeep dashboard provides real-time reporting on print volume, printer status, page counts, color versus mono usage, and costs across every print station at an event. Data can be exported as CSV reports to support invoicing for sponsors, exhibitors, internal departments, or chargeback to specific event budgets. Organizers can monitor usage live during the event to stay on budget and identify high-traffic stations that may need additional capacity. ##### What types of events work with ezeep? ezeep supports conferences, congresses, summits, corporate events, trade shows, exhibitions, academic symposiums, workshops, AGMs, hackathons, multi-day training sessions, and venue-managed printing at convention centers. Any event where attendees need to print from personal devices benefits from ezeep's cloud-based approach because it doesn't depend on venue network infrastructure, AirPrint compatibility, or pre-installed printer drivers on attendee devices. Back to top ## Make Printing the Easiest Part of Your Next Event Set up in minutes, print from any device, track every page, and clean up automatically. From workshops to global summits, ezeep keeps event printing fast, secure, and under control. [Start Free Trial Today](https://www.ezeep.com/free-trial?hsLang=en) [Talk to Sales Today](https://www.ezeep.com/contact?hsLang=en) --- ## Frequently Asked Questions ### How does event printing work with ezeep? ezeep provides cloud-based event printing through self-service registration and BYOD support. Attendees scan a QR code or follow a secure link to self-register, then print from their own laptop, tablet, or smartphone to any connected printer at the venue. No app downloads, driver installations, or on-site IT support required. The ezeep Hub connects printers to the cloud through a secure outbound connection, so print stations can be deployed in minutes at conferences, trade shows, and corporate events. Can attendees print from their own devices? Yes. Event attendees can print from mobile with our iOS and Android ezeep Print App. Using our Print Now features in the browser, users can print from their personal laptops and Chromebooks without a problem. Any other device they may have is also covered. Can attendees print from their own devices? ### Can attendees print from their own devices? Yes. Event attendees can print from mobile with our iOS and Android ezeep Print App. Using our Print Now features in the browser, users can print from their personal laptops and Chromebooks without a problem. Any other device they may have is also covered. How do you manage attendee access after the event? ezeep's Self-Join feature lets event organizers enable attendee self-registration through a QR code or secure link with no manual account creation required. Administrators set a configurable retention period during setup, and ezeep automatically removes attendee accounts when it expires. There's no manual cleanup at the end of the event, no lingering access for former attendees, and no risk of credentials being reused at future events at the same venue. How do you manage attendee access after the event? ### How do you manage attendee access after the event? ezeep's Self-Join feature lets event organizers enable attendee self-registration through a QR code or secure link with no manual account creation required. Administrators set a configurable retention period during setup, and ezeep automatically removes attendee accounts when it expires. There's no manual cleanup at the end of the event, no lingering access for former attendees, and no risk of credentials being reused at future events at the same venue. Can printing costs be tracked and invoiced per event? Yes. The ezeep dashboard provides real-time reporting on print volume, printer status, page counts, color versus mono usage, and costs across every print station at an event. Data can be exported as CSV reports to support invoicing for sponsors, exhibitors, internal departments, or chargeback to specific event budgets. Organizers can monitor usage live during the event to stay on budget and identify high-traffic stations that may need additional capacity. Can printing costs be tracked and invoiced per event? ### Can printing costs be tracked and invoiced per event? Yes. The ezeep dashboard provides real-time reporting on print volume, printer status, page counts, color versus mono usage, and costs across every print station at an event. Data can be exported as CSV reports to support invoicing for sponsors, exhibitors, internal departments, or chargeback to specific event budgets. Organizers can monitor usage live during the event to stay on budget and identify high-traffic stations that may need additional capacity. What types of events work with ezeep? ezeep supports conferences, congresses, summits, corporate events, trade shows, exhibitions, academic symposiums, workshops, AGMs, hackathons, multi-day training sessions, and venue-managed printing at convention centers. Any event where attendees need to print from personal devices benefits from ezeep's cloud-based approach because it doesn't depend on venue network infrastructure, AirPrint compatibility, or pre-installed printer drivers on attendee devices. What types of events work with ezeep? ### What types of events work with ezeep? ezeep supports conferences, congresses, summits, corporate events, trade shows, exhibitions, academic symposiums, workshops, AGMs, hackathons, multi-day training sessions, and venue-managed printing at convention centers. Any event where attendees need to print from personal devices benefits from ezeep's cloud-based approach because it doesn't depend on venue network infrastructure, AirPrint compatibility, or pre-installed printer drivers on attendee devices. Make Printing the Easiest Part of Your Next Event Set up in minutes, print from any device, track every page, and clean up automatically. From workshops to global summits, ezeep keeps event printing fast, secure, and under control. Start Free Trial Today Talk to Sales Today Make Printing the Easiest Part of Your Next Event Set up in minutes, print from any device, track every page, and clean up automatically. From workshops to global summits, ezeep keeps event printing fast, secure, and under control. Start Free Trial Today Talk to Sales Today Make Printing the Easiest Part of Your Next Event Set up in minutes, print from any device, track every page, and clean up automatically. From workshops to global summits, ezeep keeps event printing fast, secure, and under control. Start Free Trial Today Talk to Sales Today Make Printing the Easiest Part of Your Next Event Set up in minutes, print from any device, track every page, and clean up automatically. From workshops to global summits, ezeep keeps event printing fast, secure, and under control. Start Free Trial Today Talk to Sales Today Make Printing the Easiest Part of Your Next Event Set up in minutes, print from any device, track every page, and clean up automatically. From workshops to global summits, ezeep keeps event printing fast, secure, and under control. Start Free Trial Today Talk to Sales Today Make Printing the Easiest Part of Your Next Event Set up in minutes, print from any device, track every page, and clean up automatically. From workshops to global summits, ezeep keeps event printing fast, secure, and under control. Start Free Trial Today Talk to Sales Today Make Printing the Easiest Part of Your Next Event Set up in minutes, print from any device, track every page, and clean up automatically. From workshops to global summits, ezeep keeps event printing fast, secure, and under control. Make Printing the Easiest Part of Your Next Event Set up in minutes, print from any device, track every page, and clean up automatically. From workshops to global summits, ezeep keeps event printing fast, secure, and under control. Make Printing the Easiest Part of Your Next Event Set up in minutes, print from any device, track every page, and clean up automatically. From workshops to global summits, ezeep keeps event printing fast, secure, and under control. Make Printing the Easiest Part of Your Next Event Set up in minutes, print from any device, track every page, and clean up automatically. From workshops to global summits, ezeep keeps event printing fast, secure, and under control. Make Printing the Easiest Part of Your Next Event Set up in minutes, print from any device, track every page, and clean up automatically. From workshops to global summits, ezeep keeps event printing fast, secure, and under control. Make Printing the Easiest Part of Your Next Event Set up in minutes, print from any device, track every page, and clean up automatically. From workshops to global summits, ezeep keeps event printing fast, secure, and under control. Make Printing the Easiest Part of Your Next Event Set up in minutes, print from any device, track every page, and clean up automatically. From workshops to global summits, ezeep keeps event printing fast, secure, and under control. --- ## About This Content **Source:** [Event Printing | Conference & Guest Cloud Print](https://www.ezeep.com/use-cases/event-conference-printing) *This content is provided for informational purposes. Please visit the original source for the most up-to-date information.*